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Occupational Therapy Software
With the xatlaMed occupational therapy software, you have your practice administration under control at all times.
- All-in-one solution
- Digitized cost credit
- Create invoices with just a few clicks
- Billing in accordance with health insurance
Digitized cost credit
Our software fully digitizes cost approvals and invoicing. With MediData and HIN built in, the process is fast and secure.
Expense-based billing
Billing gets much easier with our effort-based tariff system. Just enter the time spent — the software bills it under the correct occupational therapy tariff.
Easy reporting
Manual reports are a thing of the past. Our Ergo software comes with predefined reports that cut your reporting work.
Reliable, Efficient, Customizable
Our cloud-based software XatlaMed helps you to optimally manage your occupational therapy practice.
We work closely with our customers and use the latest technologies. The result is a high-quality solution that gives you more time for what matters most: your patients.
Patient management
Use our software to keep your patients' medical history.
- Patient recording using HIN CoverCard and card reader
- Importing customer master data
- Generating the declaration of consent
- Intelligent search and filter function
- Quick master data export via Excel
The most important features of xatlaMed
The right tools for your occupational therapy practice.
Appointment management
Plan your day with our smart appointment management. It includes SMS reminders and online booking.
Treatment recording and documentation
Record services and articles with just a few clicks and write detailed anamneses with our occupational therapy report.
Prescriptions and cost approvals
Record prescriptions and send digital cost approvals via HIN and MediData.
Invoicing and payment processing
Create and send invoices via MediData in a few clicks. Track all payments with the built-in accounts receivable.
Price overview
As a customer, you get access to the xatlaMed platform. The license costs include the required storage space and billing based on the number of users.
Support included
Support is included in the license price. Call us anytime — our team is happy to help with advice and assistance.
MediData included
Benefit from MediData's extensive functions and submit invoices and cost credits without any paper.
from
CHF 39.—
/per month
Includes:
99.9% system availability
Comprehensive role system
SMS reminder service (CHF 0.10 SMS)
Electronic billing via MediData
10GB document storage
The benefits of xatlaMed at a glance
Free trial month
Test the full version of xatlaMed free of charge and without obligation.
Free introductory training
Quick start through professional training.
Easy handling
Intuitive user interface for every user.
Developed in collaboration with our customers
Optimized through customer feedback and practical experience.
Customer-friendly terms and conditions
Transparent and fair contract conditions.
Your data belongs to you
Full data control, exportable at any time — no vendor lock-in.
24/7 available (99.9%)
Reliable availability around the clock.
Learn about new features through tutorials
Updates with easy-to-understand explanations.
Experiences of our customers
“xatlaMed has reduced my administrative workload. The software is clear and structured and offers room for adjustments. The support is quick and competent, and my employees are also impressed by the ease of use.”
proprietor
Bigler GmbH practice group
Customer since 2019
“XatlaMed made it easier for me to start self-employment. Scheduling, electronic cost reporting and invoicing are easy and practical to use. If you have any questions, the support team is always very quick and professional.”
Occupational therapist FH
Im Lot - Occupational Therapy Practice
Customer since 2021
“The XatlaMed software is perfect for small occupational therapy practices like ours. The calendar is clear and documentation and reports are easy to create. Regulations and invoices can be submitted quickly. Support is competent and available quickly. This saves us time for our clients.”
Occupational Therapist BSc
ErgoWaerch GmbH
Customer since 2021
“XatlaMed offers incredible value for money and time. After a short introduction, the software was ready to go. It only takes minutes from the regulation to the cost statement, and invoices are completed with one click. There were no problems in six years. Thank you XatlaMed team for your good work, I make my life easier.”
Certified occupational therapist
Ritzmann Occupational Therapy
Customer since 2018
“I have been using XatlaMed since 2020, and it makes it much easier for me to organize everyday therapy. I can access my data from anywhere and I don't have to worry about data protection. The software is user-friendly and tailored to my needs as an occupational therapist. In addition, I am always provided with quick and competent support if I have any questions or concerns.”
Certified occupational therapist FH
HandErGo
Customer since 2020
Satisfied customers rely on xatlaMed
Our practice software xatlaMed impresses with its reliability and excellent customer service, which is reflected in the satisfaction of our users.
10 years
Our customers rely on xatlaMed
96%
Our customers would recommend xatlaMed
90%
Our customers find our support “good to very good”
Frequently Asked Questions (FAQ)
In our FAQ, you will find answers to the most common questions about xatlaMed.
What is an occupational therapy software solution and who is the software suitable for?
The software helps occupational therapists manage patients, documentation, appointments and billing. It suits practices of all sizes — from solo therapists to large teams.
How does the software help with administration?
The software collects and manages all relevant patient data in one place: personal details, medical history, diagnoses and treatment plans. Everything is stored centrally and can be accessed securely at any time. It also creates invoices and handles electronic billing with health insurers and other payers. Cost approvals are documented right in the billing process, keeping your practice running smoothly.
Can I upload documents such as prescriptions?
Yes. XatlaMed includes up to 10 GB of free file storage for your uploads. When you upload a prescription, it is automatically attached to the cost approval — no more searching for it.
How does the software support the management of groups and group sessions?
The software has a dedicated feature for groups and group sessions. Therapists can set up fixed groups or create them on the fly, based on treatment needs and availability. Attendance and each participant's progress are documented during the session. Group services are billed according to current tariff rules. Caring for several patients in one therapy unit becomes much easier.
How does billing work?
The software bills according to current tariffs and service standards. Invoices are created automatically; you track incoming payments and manage open items. XatlaMed also connects to health insurers and billing providers, so you can submit electronic invoices directly.
How does the software support the management of tariffs and billing?
Our occupational therapy software includes full tariff management with all relevant tariffs for your services. The rates are updated regularly, so your invoices always meet current legal and contractual rules. Changes from health insurers, professional associations or authorities are added automatically. You can also store your own tariff adjustments, flat rates and special agreements.
Does the software support multi-clients and joint practices?
Yes. XatlaMed is built for multi-client setups and joint practices. Each client is managed independently, with its own patient base, billing data and settings.
Joint practices can share and book resources such as treatment rooms and equipment. Statements and reports are created separately or together, depending on your setup. This makes organizing practice networks and interdisciplinary teams much simpler.
How can I import data from other software solutions into XatlaMed?
Importing data from other software solutions is easy. Our support team will help you import CSV or XLS files so that your data can be seamlessly integrated into XatlaMed.
Try xatlaMed for free or request an individual offer
Sign up for a 30-day free trial account or request a quote. Non-binding and without commitment — see the benefits of xatlaMed for yourself.